Teams solve the "I keep sharing the same five projects with the same ten people" problem.
A team is a named group of workspace members. You share a project with the team once, and every member of the team gets that access automatically. Add someone to the team later, and they immediately get access to everything the team has been given.
For the broader picture of how teams fit alongside roles and seats, see Access Control Overview.
What teams are for
- Departments: "Planning", "Field Operations", "Leadership".
- Client groups: "Acme Project Stakeholders".
- Working groups: "Q2 Renewable Energy Review".
If you find yourself repeatedly sharing the same set of projects with the same people, make a team.
How teams work
- A team lives inside one workspace. It cannot span workspaces.
- Every member of a team must also be a member of the workspace. You can't add someone to a team who hasn't accepted their workspace invitation yet — Atlas will ask you to sort the invite out first.
- Sharing a project with a team grants every team member access at the level you chose (view or edit), subject to their individual workspace seat.
- A person can be on multiple teams. Their project access is the combination of every team's grants plus anything they have directly.
Who can manage teams
Currently, workspace admins and owners manage teams. That includes:
- Creating or deleting a team.
- Adding or removing team members.
- Sharing or unsharing projects with the team.
Regular and guest members cannot manage teams, even if the team is about their work.
Manage teams at Workspace → Teams.
Team visibility
Teams have a visibility setting:
- Public (within the workspace) — any workspace member with view access can see the team exists and who is on it.
- Private — only workspace admins and owners can see the team.
Visibility affects discoverability, not access. A private team still grants its members access to whatever projects it has been given — the grants are real; the team just isn't listed.
Common questions
"Can a team leader manage their own team?" Not by default today. Team management is tied to workspace admin/owner role. If team-owner-based management matters to you, let us know — it's a known feature request.
"If I remove someone from a team, do they lose access to the projects?" They lose the access that came from that team. They keep any direct shares or shares from other teams they're still on.